Production Schedule & Task List

schedule-and-taskboard 90 min

Standards (3)

16.5 Budgeting & Scheduling
Develop, maintain, and execute a project or production budget and explain the importance and interrelationship between timelines and budget constraints.
16.7 Collaboration Software
Contribute to multi-phase projects by managing shared tasks through professional project management software technology, collaboration platforms, shared drives, and version-controlled files.
2.8 Meeting Deadlines
Coordinate with cross-functional teams to plan, execute, and evaluate projects, ensuring tasks are completed on schedule and deliverables meet expectations.

The task

Build your own task list in Google Sheets for your part of the studio’s project, and reflect honestly on how it feels to look at your own workload written down in front of you.

Deliverable: Personal task list screenshot and reflection.

Before you start

Read Task Boards and Sprints (PROD-203).

Steps

Step 1 — Set up your sheet

Create a new Google Sheet with the following columns:

Task	Status	Assigned To	What “Done” Looks Like	Notes

Step 2 — Fill it with real tasks

Pull from the GDD and the scope contract: everything you are responsible for right now, based on your role. Write each one as a specific, actionable description, not a vague goal. Every row gets a status: Not Started, In Progress, or Done.

Aim for at least 8 tasks. If you can’t think of 8, that’s worth noticing, not padding around.

Step 3 — Fill in “done” for every task

For each row, write one line describing what finished actually looks like. If you can’t write that line, the task probably isn’t specific enough yet. Go back and break it down further.

Step 4 — Screenshot it

Take a clean screenshot of the full sheet, ensuring all rows are visible and readable.

Step 5 — Write your reflection

Write a few honest sentences answering each of the following prompts (there is no arbitrary length requirement beyond actually answering these):

What’s on this list that you don’t know how to do yet? Name it specifically.
What are you worried about? A deadline, a skill, depending on someone else, anything real.
What’s one thing on this list you’re actually looking forward to?

Note

This reflection is not graded on having your worries resolved. It is graded on writing them down honestly.

Step 6 — Post it

Publish a standard write-up on your Coursework page under the GAD2 U1 section:

Your full sheet screenshot
Your honest written reflection answering the three prompts

Submit

Google Classroom Submission: Post your portfolio link in Google Classroom.

Rubric

Criteria	Approaching	Proficient	Advanced
Task Granularity & Actionability	Vague, untestable goals (“work on art”, “fix game”); fewer than 8 tasks	At least 8 specific, actionable tasks directly derived from the GDD and scope contract	Exemplary decomposition; tasks represent bite-sized, single-sitting work units with clear ownership
Definition of “Done”	Ambiguous or missing completion criteria; difficult to verify if tasks are finished	Every task includes a clear, concrete one-line definition of what finished looks like	Bulletproof criteria; objective verification standards that any team member could validate
Sheet Structure & Status Tracking	Incomplete column structure or untracked task states	Clean Google Sheet using required headers (`Task`, `Status`, `Assigned To`, `What "Done" Looks Like`, `Notes`) with current statuses	Production-grade tracking with clear status conventions, visual hierarchy, and organized notes
Honest Self-Reflection	Superficial or evasive answers; missing skills unknown or real project risks	Thorough, honest reflection directly answering unknown skills, concrete worries, and anticipated milestones	Vulnerable, high-trust production self-assessment; transparently identifies project dependencies and skill gaps
Portfolio Documentation	Missing screenshot, low resolution embed, or missing write-up	Complete Coursework post with readable sheet screenshot and full reflection prompts answered	Flawless portfolio layout with crisp sheet capture, well-structured commentary, and professional presentation

Notes

This list is yours, and it’s expected to change: Add to it as new tasks come up. Update statuses as you actually finish things. A list that stops matching reality within a week isn’t doing its job.
The reflection matters as much as the list: Naming what you don’t know yet is the first step toward learning it, and it’s also exactly the kind of thing a producer needs to hear from their team, even in a class of one.

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